The Ultimate Guide To Remote Employee Onboarding

The Ultimate Guide To Remote Employee Onboarding

They can help answer questions that are more specific to this type of worker. For instance, how to handle daily interruptions at home, how to use the VPN, and anything else that may be unique to working remotely. Types of technologies like onboarding software and company intranet can help with the onboarding process for a remote employee. Ask for anonymous feedback via Google Forms or another survey tool, and focus on impact rather than simply likes and dislikes. “Ask, ‘After your onboarding experience, what are you the most confident in? Even the best remote onboarding program in the world will do very little for your company in the long run if not followed by employee training.

  • New hires need to be able to digest the materials and navigate the system easily.
  • Help remote employees build valuable connections to teammates outside the office.
  • This helps new hires understand the courses better, and create a sense of community.
  • It makes a real difference to how you feel about your work and your colleagues.

Let them know how excited you are to have them join the company, and encourage other employees to reach out via Slack, Zoom, email, or LinkedIn. The people operations platform Sapling helps HR and People Teams save time, reduce risk and bring their remote and distributed teams together. Performance management software may also help a new hire understand their department’s goals and those of the organization. Reading about the goals can help the new worker understand how their role fits into the organization and what they can do to help the company achieve its goals. This might seem odd as you should not overload the new employee with information in the preboarding phase. Take the time to highlight your unique committees and initiatives, and encourage new hires to join any they may be interested in.

How Can I Onboard Employees Fast?

Most of the time, questions asked in forums are answered immediately by the course author or fellow colleagues. With a learning platform, anyone in your business can design and author learning modules.

remote onboarding

Explain the intent behind each assessment and checkpoint to mitigate any unnecessary stress. Take advantage of your remote platforms and use a variety of training exercises to accommodate different learning styles. The more engaged each new hire is, the more successful they’ll be as a group. New hires at ServiceNow are surveyed after one week about their overall onboarding and again at 45 days.

How Long Should Remote Onboarding Take?

If people have a great onboarding experience, they’re more likely to stick with your company for many years. However, while fun things like Shopify Party or other remote group activities help combat isolation, working remotely can still become isolating depending on your personal situation.

Check out the following software options as additional tools to enhance your onboarding process and remote work environment, in general. There are several challenges when it comes to remote onboarding. On the practical side, you need to offer access to tools and content in a timely manner. On the human side, you need to teach new hires the basics about your company without overwhelming them. During remote onboarding, you also need to set up expectations about what communication and employee training will look like.

This is just a good way to help create a sense of community throughout the onboarding process. remote onboarding best practices I’ll talk about this more later, but we want to avoid the feeling of being on an island.

Keep the virtual onboarding process going well past their first month. Organise your remote onboarding templates that are easily accessible by new hires.

Step 1: Before The First Day

Receive the lastest news about hybrid and distributed teams, international hiring, compliance and payroll. Multiplier’s PEO and EOR solutions help you hire and onboard remote talent as quickly as you need them to be. We help you manage payrolls, generate locally and legally compliant contracts, send invoices, and pay across different countries in one click through our SaaS-based platform.

The biggest challenge for HR teams onboarding remote employees is early resignation. Especially since 2021, when the US Bureau of Labor Statistics saw resignations rise to 4.5 million, the highest they’ve ever been. Remote employee onboarding is an employee onboarding process that takes place online due to the remote working conditions of a certain company, mandatory or optional. Many different strategies are adopted by companies to make sure their remote onboarding is a success, while some of the practices that need to be avoided are still trying to be used. Video conferencing software is likely the only way remote employees will see their co-workers, and using it can help them feel connected to their fellow employees. In addition, video conferencing software allows screen-sharing, which can help a supervisor or IT employee demonstrate a process to the new employee. Remote work became far more common during the pandemic, and now many organizations are onboarding new employees without the workers ever entering company offices.

Conduct A Product, Sales, And Support Sync

Regular virtual check-ins can help new hires stay well-integrated and satisfied. Dedicate a training session to the company’s mission and values. Before your new hire can dive into their first project with clarity and confidence, they need to understand your company workflow. Give the new hire a detailed outline of your internal processes.

remote onboarding

I might end up dropping too much movie trivia but hey, old habits die hard. And in case you think your new employee is having a hard time with one or more of the above, don’t worry. The first week is all about identifying with the company, the first month is about identifying with the team.

Set The Right Expectations

Remote employees should not have to miss out on company swag. These work-from-home kits make it easy to deliver classy swag to your new employees. Video calls and words of recognition do wonders, but the tangible qualities of a nice gift help bring remote workers into the fold. Solid work relationships boost retention and job satisfaction.

Their advice is vital to making your company’s future onboarding process as good and as effective as possible. Consider having a few coworkers sign up for an informal “coffee” meetup to chat and introduce company culture. For example, a mug or hoodie with the company logo is a simple way to help people feel like a part of the team. Onboarding is one of the most important drivers of employee success. Getting off to a poor start breaks a new employee’s confidence and leads the organization to question the wisdom of the hire. What separates firms that do onboarding best — whether in-person or virtual — is that the work is intentional, and it does not end after the first week, the first 30 days, or even the first 100 days.

At 360Learning, we make use of the collaborative features on our learning platform to encourage interactions and collaboration. Onboarding is the process of introducing your new hires to everything they need to know to do their jobs. It is especially helpful when buddies are from the same level of hierarchy within the organisation.

What Are Onboarding Activities?

This article will help ensure you don’t miss any steps in the planning for such a program. The five-day program includes regular check-ins and touch points to make sure new hires don’t feel forgotten or overlooked. Other activities during the week include a Day 2 introduction video from Chuck, an hourlong Day 3 session with a LinkedIn executive, and a Day 4 scavenger hunt within the company’s online resources. If you’re onboarding remote employees for a permanent offsite workforce, it might be time to hire a chief remote work officer. Workers feel a sense of purpose and job satisfaction when they understand how their specific role supports a company’s mission and how the organization supports its staff. All the activities organised during the remote onboarding process, starting from sending new hires resources to creating a 90-day plan — fall under onboarding activities.

  • And not having an IT team member present can add to the challenge.
  • These tools could be the only way remote employees get face-to-face connections.
  • Use a simple survey tool to set up surveys to gather new hire feedback on the onboarding process.

Friendship helps people feel safe and happy at work, so carve out space on your new hire’s schedule to socialize with their new peers. At Human Interest, Gunning said her teams host a #SEAL session. Around 15 minutes, the sessions are an opportunity to play trivia games, do Mad Libs, and cut loose. Provide your new hires with all the information they’ll need ahead of time and in a neatly organized system.

To help keep people focused and engaged, use checklists of onboarding activities, and don’t be afraid to give people the occasional nudge. On top of content creation, collaborative learning should also happen during the onboarding process.

Office employees typically have a desk, chair, computer, and other peripherals when they arrive on their first day of work. Remote workers may not have a home office set up yet, and usually require the company to provide the usual equipment.

Creating group projects for remote employees forms relationships between the new employees and other colleagues. This will work to make them feel more comfortable and confident. The more confident they feel, the more likely they are to contribute their suggestions and ideas in group meetings.

Q: How Would You Onboard A Remote Employee?

All of this helps make our new hire immediately gain context about the past, present, and future of the company. We spend a lot of time communicating to our new staff the company’s mission and values. Hearing stories from our CEO about our impact on the world and where we see our product going in the future helps nurture a feeling of purpose for our developers as they get oriented. Share next steps, including information about employee onboarding.

I personally had to start using 5 different tools in my first week. The ideal scenario is that the employees are given time and space to learn to be a part of the team, the job, and the productive process. Review your remote work policy during your onboarding process so your expectations are clear. You should also review any processes related to your policy, such as how to submit an expense report for office expenses.

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